EEOC Reporting Requirements
The U.S. Equal Employment Opportunity Commission (EEOC) is responsible for enforcing federal laws that prohibit workplace discrimination. As part of this job, the EEOC gathers workforce data from companies that employ over 100 workers, as well as federal contractors with more than 50 workers.
The EEO-1 survey is one method the commission uses to collect information about the state of equal employment across the country. The first part of the report categorizes employment data by race, gender and job category, while the second portion requires some employers to report pay data and hours worked.
When filling out the survey, you will need to collect some of this data directly from your employees. Other data must be obtained from business records and W-2 forms. You should note that employers must report on both full-time and part-time employees.
If your company meets eligibility criteria, filing an EEO-1 report is mandatory — to remain in compliance with the law and avoid penalties, you will need to provide the required information by the EEOC reporting deadline. This deadline varies from year to year, and EEOC reporting changes may impact which components you are required to file.
If you receive a notification letter instructing you to participate in the EEO-1 survey, you need to understand how to file an EEOC report and meet the EEOC's reporting requirements. Thankfully, online EEO-1 reporting becomes easy when you work with SyncStream.
SyncStream Has a Solution
EEO-1 reporting can seem complicated, especially if you have many employees spread out across multiple locations. The EEOC requires most employers to file EEO-1 reports using an online portal. However, the reports must meet certain formatting requirements. At SyncStream, we have developed EEOC reporting solutions to simplify the process and help keep you in compliance with EEOC reporting requirements.
EEO-1 Comply and EEO-1 Component 2 Reporting are easy-to-use, cloud-based solutions that generate accurate EEO-1 reports in the proper format for filing.
Features of SyncStream's EEO-1 Reporting Solutions
SyncStream's solutions come with features designed to make EEO-1 reporting easier for HR professionals. You can use our solutions to:
- Consolidate EEO-1 Component 1 and Component 2 data
- Capture EEOC-required information from employees
- Manage all company EEO-1 information in one central location
- Automatically generate annual EEO-1 reports in the required format
- Identify required elements missing from your EEO-1 reports
Benefits of Working With SyncStream
Although it's possible to file an EEOC report on your own, choosing SyncStream as your vendor can provide benefits like:
- Faster filing: Our solutions use the data you provide to generate reports automatically. This feature can save an HR department many hours of stress and allow teams to focus on other projects. With a solution from SyncStream, you can meet the EEOC reporting deadline on time.
- Lower risk: Our EEO-1 reporting solutions provide an auditable compliance trail. In the case of an audit, you will have documentation to back up your compliance record, lowering your risk of receiving non-compliance penalties.
- Complete service: With our full-service options, you can receive the guidance and support you need to file your EEO-1 reports accurately and efficiently. Our exceptional customer service team stays up to date on the latest EEOC reporting changes so you don't have to.
EEO-1 Reporting FAQs
Who Is Subject to EEO-1 Reporting?
All companies that meet the following criteria are required to file the EEO-1 report annually:
- Subject to Title VII of the Civil Rights Act of 1964, as amended, with 100 or more employees; or
- Subject to Title VII of the Civil Rights Act of 1964, as amended, with fewer than 100 employees if the company is owned by or corporately affiliated with another company and the entire enterprise employs a total of 100 or more employees; or
- Federal government prime contractors or first-tier subcontractors subject to Executive Order 11246, as amended, with 50 or more employees and a prime contract or first-tier subcontract amounting to $50,000 or more
What Data Gets Reported on the EEO-1 Form?
Employers are required to submit summary data which includes:
- Job Category,
- Gender and
Additionally, the EEOC had been required Pay data and Hours data, but are not requiring it at this current time.
What Is the Deadline for EEO-1 Reporting?
The deadline for an employer to file their 2018 component 1 EEO-1 form is May 31st, 2019. Despite a recent court ruling and EEOC announcement this deadline does not change. However, it is important to note that expanded reporting is additionally due September 30th, 2019. Here employers will be required to include pay and hours data for both the 2017 and 2018 reporting years. Further guidance will be provided by the EEOC and they have announced that they anticpate opening the portal for the additional data to open sometime in mid-July.
What EEO-1 Report Types Get Filed?
Multi-establishment companies are required to submit the following types of EEO-1 data reports:
- Type 2 - Consolidated Report (Required) - The Consolidated Report must include all employees of the company categorized by race, gender and job category.
- Type 3 - Headquarters Report (Required) - The Headquarters Report must include employees working at the main office site of the company and those employees that work from home that report to the corporate office. Employment data must be categorized by race, gender and job category. A separate EEO-1 report for the headquarters establishment is required even if there are fewer than 50 employees working at the headquarters establishment.
- Type 4 - Establishment Report - A separate EEO-1 Type 4 report must be submitted for each physical establishment with 50 or more employees. Employment data must be categorized by race, gender and job category.
- Sites With Fewer Than 50 Employees:
- Type 8 - Establishment Report - A separate EEO-1 report must be submitted for each establishment employing fewer than 50 employees. Like the Type 4 - Establishment Report, Type 8 report employment data must also be categorized by race, gender and job category.
- Type 6 - Establishment List - The establishment name, complete address and total number of employees must be provided for each physical location where fewer than 50 employees are working;
- NOTE: If you choose to create a Type 6 data report for each establishment employing fewer than 50 employees, you MUST manually enter data categorized by race, gender and job category to the Type 2 - Consolidated Report to include all company employees. If you choose to create a Type 8 report for each establishment employing fewer than 50 employees, you must enter employment data categorized by race, gender and job category for each Type 8 report. The employment data entered for each such establishment will automatically populate the Type 2 - Consolidated Report.
Contact SyncStream to Learn More
At SyncStream, we're dedicated to helping employers achieve compliance with ACA and EEOC reporting requirements. To find out how we could simplify EEO-1 reporting for your organization and save you money, fill out our online contact form or call 877-291-9256 today.